UCC Committee Meeting on the 2nd August 2022

UCC Committee Meeting Minutes 2022-08-02

  • Last committee minutes have been uploaded to the website

Attendance

  • [BRD] Cormac Sharkey, President
  • [BLU] Grace Fowler, Vice President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [CJN] Conor Bennett, Fresher Representative
  • [->|] Daniel Ledovsky, Ordinary Committee Member
  • [LMH] Liam Hammond, Ordinary Committee Member

Apologies

Absences

Start Time

  • 16.05

Committee Reports

President's Report

  • hectic week
  • went to project night
  • helping with club ""buisness"" over the weekend/monday
  • updated leaflet -- overleaf project created for all of tim's latex
  • atttended joint camp meeting and tech club meeting

Vice President's Report

  • went to project night
  • updated events/minutes folder and events page
  • went to both quiz night meetings

Secretary's Report

  • sent out a few emails/announcements
  • attended project night
  • attended joint camp meeting

Treasurer's Report

  • Westpac Main $4,777.84

  • Westpac Savings $44,833.51

  • Westpac Card $39.66

  • Guild Account $4,072.60

  • attended project night

  • attended network nightmare emergency situation

  • attended cam hall quiz night meeting

Fresher Rep's Report

  • apologies

OCM Reports

  • Daniel
    • Nothing major to report, looked at bluetooth usb adaptors, sent query results to [GPO]
    • Attended SOCPAC
    • Attended Joint Camp

Action Items from Last Meeting

  • [MCW]

    • send out door meeting email by this saturday
      • done
    • move all minutes to a shared folder [BLU] has made
      • not done yet
    • write the SGM email
      • not done yet, need to update the details
    • dont forget about going to VR night as i am event manager
      • havent
    • post discord reminder today and on monday about anniversary
      • sent email, will post reminder later
    • attend SOCPAC meeting
      • done

  • [GPO]

    • work on exec email archive during project nights
      • ongoing
    • will try to change meeting date on the emails that get sent out weekly
      • DING.... network issues with it
    • message Leigh about marquee + being incorporated + generator DING (We need to get a marquee and investigate power)
      • need directors liability
      • no marquees, we have our own
      • need to email again about the generator
    • look at computer parts
      • ongoing
      • might need to fix christmas
    • ask people about Artemis LAN
      • messaged nick, awaiting response
    • think about/start writing a 3D workshop script
    • message finance about a float and about first aid
      • float sorted
      • first aid being done by someone else

  • [->|]

    • will look for usb bluetooth adaptors instead so that people can bring their own headphones
      • done
    • look at computer parts
      • not done yet

  • [BRD]

    • needs to record a Tech Talk video
      • not done yet
    • attend SOCPAC meeting
      • done

  • [CJN] will edit flyers via Latex

    • done, the fresher guide is updated
      • Flyers need to be updated

Machine Technical Reports

Servers

  • motsugo is old and might need an update soon

Network

  • uwa firewalled us last wed bc they detected malicious activity and then went home
  • everything is running from inside of the clubroom now
  • mail restoration tomorrow, rest by friday (fingers crossed)
  • We were looking to be cut off from UWA's internal networks, now we have a pretty good example why

Desktops

  • clownfish and pinball(chubsucker) /all windows machines should be reinstalled
  • christmas not doing too well
  • corvo and cichlid fans are having trouble

Misc.

  • need more storage
  • more hard drives for back up servers

New Equipment

  • nothing to note

Drinks and Snacks

  • we are out of la croix

    • filled with sprite for now

  • one carton of coke emptied out

  • we need to buy more reserve drinks

  • no pocky, little pandas, zapos.

  • someone will need to go to costco

External Entities

Mail

  • not checked

Guild/SOC

  • SOCPAC Meeting
  • security cameras outside cam hall
    • curbing anti social behaviour in cameron hall
  • new grant for events that are huge (for social clubs mostly)
  • record number of people at club carnival NEXT tuesday (9th)

Other Entities

  • westpac
    • we have to go into a branch and hand over a printed document to remove them
    • [GPO] considering moving banks
    • if EFTs can get sorted then we wouldnt need to move banks

Events

Prosh

  • do we want to attend

    • nope

  • they are selling an annual saterical newspaper

    • we go to the CBD and promote it
    • raising money for charity
    • 007 theme

  • [CJN] enters 16.54

Second Semester Welcome X VR Night

  • linked with VR night on wk3 Friday

    • need to find substitute for christmas if its still broken by then

  • [GPO] motions to budget 60$ for pizza during 2nd sem welcome x VR night

    • [BLU] seconds
    • unanimous

Lecture bashing

  • one lecture bash happened this morning

    • CITS 1402
    • went well, we got a few people (who signed up!) into the clubroom

  • Try to talk to Chris Mcdonald to see if we can come in to lecture bash instead of putting up a video. :frowning:

Club carnival

  • we need pegs or/and sandbags
  • weather is looking better
  • hopefully allocations will be posted swiftly so we can decide if we need to get a generator sorted
  • need a roster
    • [MCW], [BRD], [GPO] are all avaliable for it
    • people should be around in the clubroom if networks get back up

Anniversary

  • we got a couple more RSVPs

  • [BRD] might call them up to tell them the event flopped and that we might have very few attendees

    • call them up on thursday

  • [BRD] got a mysterious phone call at 17:14

  • [MPT] enters 17.15 (coincidence??)

Cam Hall Quiz Night

  • [LMH] left 17.27
  • decided on circus theme (yes!)
  • budget done by Jackie
    • current prices [GPO]: 15 bucks early bird
      • table 8 100$
    • non-early bird tickets
      • 150 table
      • 20 individual
    • 50$ for prize budget
      • aliexpress?
        • [BLU] will look for stuff on aliexpress same with gpo

Tech Clubs Quiz Night

  • lilly chaired and dumped all over everyboidy :(((
  • UISS and URC dropped due to no reps
    • still welcome to do guest rounds
  • tav monday 14th of november
    • last day we can do without pulling out
  • 50$ prize budget for this as well.
    • [BLU] motions to budget 50$ for prizes
      • [GPO] seconds
      • unanimous
  • budget will be done after we know what date it will fall on
  • Themes:
    • matrix
    • tech company
    • the age of technology

REDACTED

  • people interested in first aid
    • [GPO], [MCW], [BLU], maybe [BRD] if his is expired
    • start thinking about poster designs if you're interested

General Business

  • Resignations

    • Ming has resigned from committee.
    • Liam has resigned from committee.
    • positions will be filled at next SGM

  • UDUB Radio

    • they will take 15 second adverts from clubs
    • they will also allow for clubs to discuss topics/have talks for much longer

  • approach valve about maybe them donating an index to us...

  • SGM

    • 4 weeks from this monday (29th of August).

  • [GPO]] motions to formally cancel the membership of Ming Han Ong's membership under section 21.1 in the constitution

    • [CJN] seconds
    • unanimous

  • [GPO] motions to uphold dooring of Ming Han Ong and bar him from the clubroom indefinitely

    • [BRD] seconds
    • unanimous

  • Constitution changes

    • ask for feedback for things that need to be changed
    • need to outline changes, welcome new ones, as early as possible.
    • door group change
      • changing constitution is harder than ammending a policy to the constitution
      • we could just deal with it at the start of the year (committee regulations) instead of changing the consitution
      • we should just formalise the nominating people for door
    • bring up how getting onto wheel works?
    • emergency meeting clause
      • add an exception for this
      • should add a bit that prevent every meeting from being an emergency meeting though
      • clause 15.1 needs to be revised

  • HIREZ video collaboration?

    • cant do anything since their president hasn't responded to [MCW]
    • [BLU] is friends with their treasurer

Action Items

  • [BRD] will message UWA Privacy lawyer and managing director of guild
  • [->|] will continue looking for computer parts
  • [MCW] needs to write up the discord announcement for 48th anniversary
  • [MCW] write SGM email
  • [MCW] move all minutes to a shared folder [BLU] has made

End time 18.03