University Computer Club Committee Meeting Minutes 2025-09-04

Acknowledgement of Country

Next meeting time

  • Thursday 11th September (Week 7) @ 6:30pm (online)

Declarations of Potential or Perceived Conflicts of Interest

Confirmation of minutes from previous meeting

  • Previous minutes have been uploaded.

Circular Motions

  • [FOX] moved to approve the purchase of 15 chocolates from [KKZ] for $15.
    • [SEB] seconded.
    • Motion passed.

Attendance

  • [GPO] Gary O'Donovan, President
  • [KKZ] Ariel Carter, Vice-President
  • [FOX] Lorenzo Iannuzzi, Treasurer
  • [DOC] Diarmuid O'Connor, Secretary
  • [KRY] Krys Maher, Fresher Representative
  • [SEB] Bones Gazey, Ordinary Committee Member
  • [TWA] Freya Andromeda, Ordinary Committee Member

Apologies

Absences

  • [IGS] Isobella Gray, Ordinary Committee Member

Start Time

  • 17:52

Committee Reports

President's Report

  • Sorted out port scanning with UWAIT
  • Booked the Loft and made EMP for Rock Band night
  • Booked venue for UniLAN
  • Put out notice for Busy Bee

Vice President's Report

  • Went to Project Night.
  • Didn't do much.
  • Bought chocolates for vending machine.
  • Joint camp meeting.

Secretary's Report

  • Joint camp meeting

Treasurer's Report

  • Westpac Main $6,095.35
  • Westpac Savings $42,084.36
  • Westpac Card $984.67
  • Guild Account $1,238.28
  • Submitted SPG :)
  • Had some chats with like two Old Guard about the Investment Fund
  • Numbers up soon
  • Quiz Night stuff happened

Fresher Rep's Report

  • what did i do idk im cool

OCM Reports

  • [SEB]
    • IM FINALLY HERE
    • keep forgetting to do things
    • someone pls respond to DS
  • [TWA]
    • None
  • [IGS]
    • Not here.

Action Items from previous meeting

  • [GPO] to contact Andrew J Williams, Elton and Oscar about tech talks.
    • Did for the tech talk
  • [GPO] to get the $60 shredder from Aldi (might need to find a different one).
    • Still no sign of it.
  • [SEB] to add the UCC GitHub account to the organisation.
    • Not done.
  • [FOX] to email the UWA Data Institute about the $500 sponsorship.
    • Can now do it
  • [GPO] to look into ACNC funding and scholarship details.
    • In progress
  • [GPO] to post the fresher guide on the website.
    • Not done.
  • [FOX] and [GPO] to contact UWAIT to establish an SLA with UCC and UWA.
    • [GPO] has contacted UWAIT preparing things
  • [KKZ] to buy $60 worth of Quiz Night prizes.
    • Forgot, can do tomorrow before work.

Machine Technical Reports

Clubroom Machines

  • chimaera and peamouth are struggling with ethernet
  • The mac mini is still having login stuff setup
    • [BIRD] is working on it
    • [ROY] tweaking SOE for concordia until next Tuesday

Servers

  • monika is in the process of getting set up
    • Will be connected to the proxmox cluster, once cluster is upgraded to PVE 9
    • We will be getting new rails for it soon

Networks

  • UniIT's hush-hush about port scanning
    • Likely a misinput
    • [GPO] wrote up a full ticket including the list of IP addresses to get unbanned
      • [GPO] will post it in #tech after this meeting to be checked over before sending
  • [GPO] asked them about how they want to do handovers of the Cloudflare accounts
    • No response about it
  • Slow DNS inside of UWA/UCC
    • 8.8.8.8 unaffected
    • [FOX] and [TWA] are looking into it

Clubroom

New Equipment

  • Dell ReadyRails II B6 ? Picked up yet?
    • Apparently here
    • No email from Guild yet about it
    • [GPO] will call in tomorrow about it

Drinks and Snacks

  • [GPO] and [FOX] will look into Costco online orders after this meeting
  • Amazon recurring payments is an option for Coke

General State of the Room

  • Busy Bee this Saturday @ 11am
    • Death row will be cleared!

External Entities / Club Bureaucracy

Mail

  • Has not been checked.

Guild/SOC

  • SOC meeting was very short
    • Feedback form is still open
    • Mandatory complaints form
    • Nominations for club awards are open

Tenancy

  • Campus management went through the clubroom and took photos to check what they have

Other Entities

CommBank

  • Stuck until ASIC is sorted

Usergroups

  • [MPT] resigned from door.

Policy and Regulations

  • We adopted the Code of Conduct last week
    • We still need to write the defintions of terms for it

Treasury

  • After the last meeting, the Investment Fund details were posted
    • A little bit of feedback:
      • Trust is a good idea
      • 5 people might be too much, 3 is more reasonable
      • Have a pre-defined investment thesis that the trustees can build off of.
      • Have a minimum number of fixed-income assets
    • Most details were defined at the 2022 AGM
      • Might need to be revisted and revised

Events

Past Events

How to Build a Digital Camera Tech Talk

  • Was a great talk!
    • Thank you Andrew!
  • Would love to have another talk from Andrew
  • Couldn't get the stream going fully
    • Was still fully recorded and will be posted
  • [GPO] will edit and post the recording of this talk and previous ones soon

Confirmed Events

Cam Hall Quiz Night

  • Tickets are fully sold out!!!
  • Prizes pls :pray:
  • Committee please come at 6pm to the Tav to help set up

ACTION: [KKZ] to get prizes.

Rockband Night

  • Is now moved to Week 9 to avoid clashing with Quiz Night
    • Friday 26th September @ 4pm
  • EMP is submitted
  • Geoff has made the poster
  • Everything is tested and ready
  • A few people on committee there would be good
  • Likely a pizza order will be made on the night
    • Will have to chat to Esports about if pizza will be free or not

Joint Camp

  • Fill out camp roster ploz

Tentative/Future Events

Pizza + Canned Beer Event

  • For the holidays

Other Tech Talks

  • [GPO] will ask Andrew if he can run another one this semester
  • [TWA]'s homelab talk likely won't be run this year
  • Tom's talk on Jujutsu version control
  • [GPO] might be able to do one as well
    • Would have to be week 10 or 11

Online Games Night

  • An option for next week Friday (Week 7) potentially
  • TF2 server potentially?

Club Collaboration

UniLAN

  • Some progress
  • EMP is a nightmare because of the Guild page being bad
    • Cannot make a new event
  • [GPO] might talk in person to Guild Events about the event
  • New Red Bull reps
    • Might get less, but will still get some

Communications and Records

Social Media

  • We should post stuff for the Online Games Night
  • Maybe a post for Cam Hall Quiz Night saying it's on
    • Maybe also for prizes

Website

  • [FOX] needs to upload the updated constitution from 2023 to the UCC and Guild Website.
    • [FOX]: for some reason the guild decided to rollback our constitution on the website apparently.
      • [GPO]: Might be related to the shit they've been doing to the website.

Mailing List

  • Regular committee spam

ACTION: [TWA] to look at spam filtering for the mailing lists.

Matrix Instance

  • borke
  • related to aragog breaking
  • problems with briding between matrix and discord
  • [TWA] will look at fixing matrix bridge and instance
  • Matrix is basically fully featured discord but for free :owo:

Discord

  • Some people were saying we have too many channels
    • Original reason was to link up to the mailing lists
      • Hasn't been done yet but we will keep them
    • We could use categories more potentially to reduce clutter
      • Alerts and website can be in a category

General Business

  • [ROY]: fs.com order for power adapter and QSFP+ splitter
    • Can plug more things into olive as we've run out of spots on walnut
    • Already budgeted
    • Not ordered yet

OGM

  • [IGS] will be resigning after Cam Hall Quiz Night
  • We should announce an OGM by Monday next week
  • Tentatively to be held on Thursday 25th September (Week 9) @ 5pm
  • Quorum will be 15 or more financial members (must be UWA Guild Members)

Action Items

End time

  • 19:07