University Computer Club Committee Meeting Minutes 2025-09-11

Acknowledgement of Country

Next meeting time

  • Thursday 18th @ 5:30pm (in-person)

Declarations of Potential or Perceived Conflicts of Interest

  • None.

Confirmation of minutes from previous meeting

  • Previous meeting minutes have been uploaded.

Circular Motions

  • None.

Attendance

  • [GPO] Gary O'Donovan, President
  • [FOX] Lorenzo Iannuzzi, Treasurer
  • [DOC] Diarmuid O'Connor, Secretary
  • [SEB] Bones Gazey, Ordinary Committee Member
  • [TWA] Freya Andromeda, Ordinary Committee Member

Apologies

  • [KKZ] Ariel Carter, Vice-President

Absences

  • [IGS] Isobella Gray, Ordinary Committee Member
  • [KRY] Krys Maher, Fresher Representative

Start Time

  • 18:41

Committee Reports

President's Report

  • Costco run
  • AD DC setup process
  • Busy Bee

Vice President's Report

  • Sourced chocolates for vending machine
  • Project Night
  • Bought prizes for Quiz Night (need to bring in)
  • Went to Camp meeting
  • Busy Bee

Secretary's Report

  • Joint camp subcom meeting
  • Announced OGM
  • So busy...

Treasurer's Report

  • Westpac Main $6,095.35
  • Westpac Savings $42,084.36
  • Westpac Card $984.67
  • Guild Account $1,238.28
  • Investigating Trust things
  • In dissertation hell still

Fresher Rep's Report

  • Made posters
  • Not here.

OCM Reports

  • [SEB]
    • uhm er uhm, someone will probably remind me what I did this week
  • [TWA]
    • Cable management
    • Joint camp meeting
    • Busy bee
  • [IGS]
    • Not here.

Action Items from previous meeting

  • [GPO] to contact Andrew J Williams, Elton and Oscar about tech talks.
    • Have not followed up with Andrew again since the last meeting
  • [GPO] to get the $60 shredder from Aldi (might need to find a different one).
    • Checked yesterday, still not there
  • [FOX] to email the UWA Data Institute about the sponsorship.
    • Not done.
  • [GPO] to look into ACNC fundraising and scholarship details.
    • No progress.
  • [GPO] to post the fresher guide on the website.
    • Not done.
  • [FOX] and [GPO] to contact UWAIT to establish an SLA with UCC and UWA.
    • Not done.
    • [GPO] wrote some stuff to get the IPs unbanned and got some feedback from tech
  • [KKZ] to buy $60 worth of Quiz Night prizes.
    • Done.
  • [TWA] to look at spam filtering for the mailing lists.
    • Had a look, mailman is a lot of work
    • [GPO] suggests going through it as the mail comes in
      • [TWA] will have a look at it again

Machine Technical Reports

Clubroom Machines

  • Still some issues with ethernet
    • [GPO] didn't get to it during Busy Bee
    • [TWA] will run some with the cable tester

Servers

  • magikarp system drive corrupted
    • [ROY] decided to do minor remote Proxmox upgrades during the night
      • Should have been done in person at the clubroom and when others are in the room for future reference
    • Has been fixed now
    • In general, it is not acceptable to do remote upgrades to critical UCC infrastructure, especially the VM hosts
  • [ROY] deployed monika
    • Thank you for the work
  • "Cop the fuck on" - [GPO]

Networks

  • [TWA] has been doing work on the third rack networks

Clubroom

New Equipment

  • Dell ReadyRails II B6

Drinks and Snacks

  • [GPO] and [GEV] went on a Costco drinks run Tuesday
    • Vending machine is now full
    • Give more notice for runs in the future
  • [KKZ] is going to buy 55 chocolates for $55 for the vending machine
    • MOTION: [GPO] moves to budget $55 for 55 chocolates.
    • [SEB] seconds
    • 6 in favour, 1 abstention

General State of the Room

  • Busy Bee happened
    • Room is overall cleaner
    • Death row hasn't been cleared yet

External Entities / Club Bureaucracy

Mail

  • [GPO] checked today.
    • Nothing
  • [GPO] pushed through a few small things on mailing lists

Guild/SOC

  • No updates.

Tenancy

  • No updates.

Other Entities

ASIC

  • No response yet.

Usergroups

  • [GEV] ChatGPT-generated a new door quiz :sob:
    • We also have the old one
    • We could make a new one that is a mix between the two

Policy and Regulations

  • No updates.

Treasury

  • [FOX] is working though the investment trust stuff

Events

Past Events

  • None.

Confirmed Events

Cam Hall Quiz Night

Friday 19th September (Week 8) @ 7-10pm in the Tav

  • [KKZ] got prizes
    • We can do the prize post once they are brought in

      ACTION: [KKZ] to bring the Cam Hall Quiz Night prizes in on Monday.

  • Doors open 7pm, but committee please come at 6:30pm to help set up

OGM

Thursday 25th September (Week 9) @ 5pm in the Guild Council Room

  • Booking is confirmed
  • Has been announced and a Discord thread for nominations has been set up
  • Free pizza maybe?
    • MOTION: [GPO] moves to budget $100 for pizza.
      • [FOX] seconds.
      • Unanimous in favour.

Rockband Night (with Esports)

Friday 26th September (Week 9) @ 4pm in the Loft / Clubroom

  • EMP hasn't been approved yet
  • Setup is good to go

Joint Camp

  • First aid training is in the process of being organised
    • Committee: respond to [JLG] if interested

Tentative/Future Events

Pizza + Canned Beer Event

  • For the holidays

Tech Talks

  • Probably nothing for the rest of semester unless anyone on committee is running one
  • [FOX] might run one after their dissertation

[KRY] joins 19:14

Online Games Night

  • Planned to do it tomorrow (12th September)
  • Is it still viable?
    • Calling it off
    • Maybe another week

Club Collaboration

UniLAN

  • Confirmation on the booking
  • EMP still needs to be done
    • Guild site is broken
    • [GPO] tried to see Guild Events in person but they weren't available
  • Meeting next weekend
  • Estimated booking price is $110 for the EZONE venue

[KKZ] joins 19:17

Communications and Records

Social Media

  • [KRY] doing great work as always <3
  • Funny instagram reels for Joint Camp would be good
    • If anyone has any ideas plz bring them up to the subcom

Website

  • [FOX]: Need to update constitution on UCC website

Discord

  • No updates.

General Business

  • o7 hovercraft
  • [KKZ] wrote a list of things we can improve in the clubroom at the Busy Bee:
    • New pillows
    • Whiteboard marker holder basket (to hold ~20 full size & ~5 small markers)
    • Bin liner for the metal wire bin
    • New tape box
    • Nicer-looking certificate of incorporation (in colour) if we have one

Action Items

  • [GPO] to contact Andrew J Williams, Elton and Oscar about tech talks.
  • [GPO] to get the $60 shredder from Aldi (might need to find a different one).
  • [FOX] to email the UWA Data Institute about the sponsorship.
  • [GPO] to look into ACNC fundraising and scholarship details.
  • [GPO] to post the fresher guide on the website.
  • [FOX] and [GPO] to contact UWAIT to establish an SLA with UCC and UWA.
  • [TWA] to look at spam filtering for the mailing lists.
  • [KKZ] to bring the Cam Hall Quiz Night prizes in on Monday.

End time

  • 19:28