University Computer Club Ordinary General Meeting Minutes 2025-09-25

Attendance

  • [GPO] Gary O'Donovan, President
  • [KKZ] Ariel Carter, Vice-President
  • [FOX] Lorenzo Iannuzzi, Treasurer
  • [DOC] Diarmuid O'Connor, Secretary
  • [KRY] Krys Maher, Fresher Representative
  • [ZPH] Anthony Do
  • Zhenhao (Howard) Jiang
  • [ROY] Roy Xu
  • [BIRD] Cormac Sharkey
  • [LHP] Lauren Pudney
  • Pranav Menon
  • Artemis Prosser
  • Geoffrey Glazier
  • [IPL] Alexander Knowles
  • [GEV] Conrad Jackson
  • Eilidh Ellis-Smith
  • Raffa Damaris
  • [NTU] Nick Bannon

Quorum is met.

Apologies

  • [SEB] Bones Gazey, Ordinary Committee Member

Absences

  • [TWA] Freya Andromeda, Ordinary Committee Member

Start Time

  • 17:23pm

Acknowledgment of Country

  • We acknowledge the Traditional Owners and Custodians of the lands on which we work and pay our respects to Indigenous Elders past, present and emerging. Sovereignty has never been ceded. It always was and always will be, Aboriginal land.

Committee Reports

President's Report

  • Busy year, we've gotten a lot of infrastruture upgraded and spent a lot of money this year on improving our services. Next year we need to concentrate on events again and bringing new people in, but in general I'm quite happy with the events we've ran this year, and working on making serivces more accessible for students like with the CITS1003 VMs, and hope we can do more for students next year, like a GPU compute node and getting everything back up to spec.
  • Concentrating on improving the condition of the clubroom will be a big focus for the rest of this term for me and clean everything for a new committee to come in.
  • We'll see how that goes with finishing up my Masters and looking for a job, but I have high hopes and hope our newest OGM will enjoy their term here.

Vice President's Report

  • I don't know why we are doing reports in an Ordinary General Meeting this seems excessive and generally unhelpful.
  • i am a conscientous objector to writing a report rn

Secretary's Report

  • Have been doing lots of minutes over the year for committee and Joint Camp subcom
  • Have helped out at a few UCC stalls, Busy Bees, done a few event announcments and EMPs
  • In the middle of organising Joint Camp on the subcom as one of the Camp Leaders
    • The event should be announced and tickets should be available likely within the next few weeks

Treasurer's Report

  • Hi all, I've been in dissertation hell this year so I have not been up to that much, but I've still got some things cooking.
  • Things I have done:
    • Mac Mini Acquisition (thank u [BIRD] for doing most of the setup work)
    • Quiz Night (thank you everyone for coming)
  • Currently through the pipeline:
    • Commbank account to replace Westpac who has been giving us the shits
      • Currently blocked by ASIC paperwork issues
    • UCC Investment Trust to (finally) invest our insurance windfall for future projects.
    • Working with [GPO] to set up a Service Agreement with UniIT regarding our uplink etc.
  • We've applied for two grants so far this year.
    • Sem 1: Applied for 5130.92, received 600 (capped :pepehands:)
    • SPG: Applied for 1818.20, received 640 (capped) (pending)
  • The lower than average grants this year has decreased our cashflow, and paired with several costly expenditures (server and PC upgrades namely), we're looking to be down this year.
    • Not too worried, dispense has a ~30% margin on everything we sell, and boy do we sell.
    • In future, we should be looking at events and initiatives which can increase our cashflow and to beat inflation at the minimum.
  • Numbers:
    • Westpac Checking: 6,349.68
    • Westpac Savings: 42,084.36
    • Westpac Card: 526.87
    • Guild "bank": 1,238.28
    • Cash-on-hand: uhhh remind me to do a count
    • In total we have: ~$50,200+
  • We also bought keyboards today so numbers will be lower :3c

Fresher Rep's Report

  • Hello! Okay what have I done lets see...
    • Have been upkeeping the UCC instagram, making sure to keep track of the important events that have happened throughout the year, should make more funny reels tho lol
    • Quiz Night was fun to attend, good job everyone!
    • Made a poster or two for events, the resume workshop evemt happening soon

OCM Reports

[SEB]

  • Not here (RIP)

[TWA]

  • Not here.

Committee Election

  • MOTION: [GPO] moves to appoint [IPL] and [BIRD] as Returning Officers (ROs) for this OGM.
    • Unanimous in favour.
    • ROs are [IPL] and [BIRD].

Ordinary Committee Member (OCM)

Standing Nominations

  • Conrad Jackson
  • Pranav Menon
  • Anthony Do
  • Zhenhao (Howard) Jiang
  • Kshitij (Sky) Balendu Bapat

Nominations

  • No more nominations.
  • Nominations are closed.

Speeches

  • Conrad
    • On UCC Door group
    • Have experience from being on a high school council
    • Has spent a lot of time in the clubroom
    • Can dedicate a sufficient amount of time to the club as unemployed
    • Has no goals other than representing UCC
  • Pranav
    • 2nd year studying Computer Science
    • Passionate about tecnology and computers
    • Experience organisng events
    • OCM for UniSFA
    • Enjoys the UCC events would like to help organise them
  • Anthony
    • On Door for 2 years; on Wheel since start of this year
    • Joined UCC in 2023
    • Gaming and tech interests
    • Opportunity to explore clubs and meet people
    • Wants to give back to the committee
    • 3rd year strugging with employment
    • Wants to help UCC to:
      • Run more events with the CS department
      • Run more networking events
      • Help CS students secure employment
  • Howard
    • Fresher; 1st year student from China studying Software Engineering
    • Ran for Fresher Rep at the start of this year
    • Lives on campus (can get to clubroom quickly if needed)
    • Would have seen around at project nights and events
    • Enjoys time at UCC
    • Grateful for the help received from everyone and now wants to give back to the community
    • As an OCM, wants to:
      • Try best to assist the tech and wheel groups
        • Engineer for UWAES currently
      • Help out with events
        • Was committee at residential college
          • Did volunteering for the orientation week
      • Do more industry-oriented events in UCC similar to CFC
    • Always looking to further themselves and learn skills on committee
  • Sky
    • Not here.

[MCW] enters 17:33

Questions

Q1 - Are you are committee on any other clubs?

  • Conrad
    • No
  • Anthony
    • UWAES Vice-President
  • Pranav
    • UniSFA OCM
  • Howard
    • No

Q2 - How good are you at being a public, approachable face for the club? How good are you for approaching conflict?

  • Howard
    • Full week 9-10 in
    • Had to take freshers around UWA, so has experience
    • Not much conflict resolution experience
  • Pranav
    • Hosted multiple workshops in the past
    • Has previously held responsibilities at events to make sure people feel safe and comfortable
  • Anthony
    • Has done a lot of socialisation as a part of UWAES
    • Also generally socialises within UCC spaces
  • Conrad
    • Has done music performances and high school performances so is familiar with being public
    • Has done conflict resolution training as a part of RSA training

Q3 - Is there anything you think current committee lacks/needs?

  • Conrad
    • More managaement, inventory, stocktaking
    • Is good with numbers
  • Anthony
    • Ambition and drive
    • UCC can be a lot more involved with the CS department to bring more to students
  • Pranav
    • Experience in managing and organising events
  • Howard
    • Managing events and trying to bring the club closer to helping students with the industry

Q4 - Can you make regualrly scheduled meeting times?

  • Howard
    • Yes
    • Has a casual job
  • Pranav
    • Yes
  • Anthony
    • Yes
  • Conrad
    • Yes
    • Pretty much free whenever during the week

Q5 - How many years do you have remaining of study? Would you be interested in staying on committee beyond this year?

  • Conrad
    • Bachelor of Engineering for 5 years, Honours in Music
    • Maybe will do Masters
  • Anthony
    • Pursuing several grad programs
    • Another year of Honours reseasrch
  • Pranav
    • Graduate by December this year, unsure past that
  • Howard
    • Unsure on commitments

Q6 - What other commitments do you have? How much time around UCC cublroom?

  • Howard
    • Casual job, pretty flexible
    • Has not been working recently
    • Some academic stuff
      • Engineering first year units that are unrelated to coding
      • Shouldn't be much academic stress
  • Pranav
    • UniSFA committee and univerity study
    • Often spends time around Cam Hall
  • Anthony
    • UWAES Vice-President
    • 3rd year student in Cybersecurity, deep in academic studies
  • Conrad
    • Unemployed, no plans
    • 6 hours a day at UCC on avergae

Outcome

  • Howard is elected as OCM!
  • Thank you ROs!
    • ROs are dissolved

General Business

  • None.

End Time

  • 17:55