University Computer Club Committee Meeting Minutes 2025-09-25

Acknowledgement of Country

Next meeting time

  • Same time next week: Thursday 2nd October @ 5:30pm

Declarations of Potential or Perceived Conflicts of Interest

Confirmation of minutes from previous meeting

  • Previous meeting minutes have been uploaded.

Circular Motions

  • None.

Attendance

  • [KKZ] Ariel Carter, Vice-President
  • [DOC] Diarmuid O'Connor, Secretary
  • [KRY] Krys Maher, Fresher Representative
  • [233] Zhenhao (Howard) Jiang, Ordinary Committee Member
  • [NTU] Nick Bannon

Apologies

  • [GPO] Gary O'Donovan, President
  • [FOX] Lorenzo Iannuzzi, Treasurer
  • [SEB] Bones Gazey, Ordinary Committee Member

Absences

  • [TWA] Freya Andromeda, Ordinary Committee Member

Start Time

  • 18:22

Committee Reports

President's Report

  • Not here.

Vice President's Report

  • Restocked vending machine
  • Went to Quiz Night
  • Joint camp meeting
  • will finish later
  • working on Tech Talk

Secretary's Report

  • Went to Cam Hall Quiz Night
  • Joint camp meeting

Treasurer's Report

  • Westpac Main $
  • Westpac Savings $
  • Westpac Card $
  • Guild Account $
  • Not here.

Fresher Rep's Report

  • Went to Quiz Night
  • Made amazing Instagram posts
  • Made posters

OCM Reports

  • [SEB]
    • Not here.
  • [TWA]
    • Not here.
  • [233]
    • First meeting
    • Looking into automatically importing Discord events onto the wiki

Action Items from previous meeting

  • [FOX] to email the UWA Data Institute about the sponsorship.
    • Not here.
  • [GPO] to look into scholarship details.
    • Not here.
  • [GPO] to post the fresher guide on the website.
    • Not here.
  • [FOX] and [GPO] to contact UWAIT to establish an SLA with UCC and UWA.
    • Not here.
  • [TWA] to look at spam filtering for the mailing lists.
    • Not here.
  • [GPO] to organise ethernet rewiring work with [MTL].
    • Not here.
  • [KKZ] to attend the tenancy consult on Tuesday 7th October (Week 11) @ 12pm - 1pm.
    • Hasn't happened yet.
  • [FOX] to call ASIC about our situation.
    • Not here.
  • [FOX] to post a reminder announcement for Cam Hall Quiz Night.
    • Done.
  • [DOC] to send an OGM reminder announcement on Wednesday 24th September.
    • Done.
  • [KKZ] to do the EMP for the Resume Workshop.
    • Done.
  • [KKZ] to get in contact with Guild about submitting an EMP with the Guild site broken.
    • Not done - I think [GPO] emailed about it.
  • [GPO] to update the A3 UCC poster.
    • Not here.

Machine Technical Reports

Clubroom Machines

  • The Mac (concordia) still doesn't work
    • Only has a single working clubroom account with a home directory
    • UCC Mac setup instructions found here

Servers

  • No updates.

Networks

  • No updates.

Miscellaneous

  • AD is not quite stable
    • Some people having issues logging in sometimes
    • There is a plan in place to fix it
      • Help is welcome
      • Testing and rolling back may be needed
    • [333], [GPO] and others are looking into it

Clubroom

New Equipment

  • [GPO] ordered new keyboards
    • [GPO] is not here to discuss

Drinks and Snacks

  • Milkis are out again
    • We should buy in larger quantities
    • Maybe another Costco run

General State of the Room

  • Missing Lighting cables
    • Not in TheftBook
    • Only two left in the clubroom, one of which is broken
    • Need to have a look around clubroom for them
      • [KKZ] thinks we should check behind the couches in case they fell down
  • Cardboard box in the corner of the room near the whiteboard under the desk has burst open

External Entities / Club Bureaucracy

Mail

  • Has not been checked.
  • Mailing lists have likely been checked.

Guild/SOC

  • SOCPAC meeting happened
    • Will check minutes when released
    • 2 affiliation requests (TURK & Astronomy)

Tenancy

  • Meeting in 2 weeks: Tuesday 7th October @ 12-1pm
    • At the same time as UWAES AGM
    • [KKZ] might have to go but would prefer to go to AGM
  • Clubroom inspection after meeting
    • Need to tidy up!!!

Treasury

  • [FOX] is not here.

Events

Past Events

Cam Hall Quiz Night

  • Good attendance, fully booked out
  • [IGS] subcom darkmittee rep couldn't make it to the night
  • Budget and details to come

OGM

  • Just happened
  • [233] has been elected as an OCM!

Confirmed Events

Rockband Night (with Esports)

Friday 26th September (Week 9) @ 4pm in the Loft / Clubroom

  • Tomorrow night
  • Everything is ready to go

Resume/Interview Workshop

Thursday 2nd October (Week 10) @ 3pm in the Loft / Clubroom

  • Need to send out announcement tonight

    ACTION: [KKZ] to announce the Resume/Interview Workshop on Discord.

  • Still need to finish PowerPoint
  • EMP submitted, Loft booked

Joint Camp

  • Budget needs to be approved
  • MOTION: [KKZ] moves to approve the Joint Camp budget.
    • [KRY] seconds.
    • Unanimous in favour.
    • Budget has been approved.
  • Committee is okay with the idea of opening ticket sales after the event has been announced

PLUG Tech Talk

  • PLUG is the Perth Linux User Group
  • There is interest for hosting a tech talk event for PLUG
  • Need to book a room
  • The Speaker and EZONE North Rooms 109, 110 and 111 are available 6-8pm without clashes on:
    • 7th October (Tuesday Week 11)
    • 8th October (Wednesday Week 11) (except for Room 111)
    • 10th October (Friday Week 11)
    • 15th October (Wednesday Week 12)
    • 17th October (Friday Week 12)
  • Tentatively will be held on Wednesday 8th October (Week 11) 6pm until 9pm
    • EZONE North Room 110 is free at this time

ACTION: [KKZ] to do the EMP for the PLUG Tech Talk.

Tentative/Future Events

Pizza + Canned Beer Event

  • For the holidays, after exams (i.e. after 8th November)
    • What are the preferred dates for a Cameron Hall Loft booking?
  • We would need someone with an RSA

[233] leaves 19:00. We do not have quorum anymore.

Action Items

  • [FOX] to email the UWA Data Institute about the sponsorship.
  • [GPO] to look into scholarship details.
  • [GPO] to post the fresher guide on the website.
  • [FOX] and [GPO] to contact UWAIT to establish an SLA with UCC and UWA.
  • [TWA] to look at spam filtering for the mailing lists.
  • [GPO] to organise ethernet rewiring work with [MTL].
  • [KKZ] to attend the tenancy consult on Tuesday 7th October (Week 11) @ 12pm - 1pm.
  • [FOX] to call ASIC about our situation.
  • [KKZ] to get in contact with Guild about submitting an EMP with the Guild site broken.
  • [GPO] to update the A3 UCC poster.
  • [KKZ] to announce the Resume/Interview Workshop on Discord.
  • [KKZ] to do the EMP for the PLUG Tech Talk.

End time

  • 19:00