University Computer Club Committee Meeting Minutes 2025-10-02

Acknowledgement of Country

Next meeting time

  • Same time next week: Thursday 9th October @ 5:30pm

Declarations of Potential or Perceived Conflicts of Interest

Confirmation of minutes from previous meeting

  • Previous minutes (for OGM and regular meeting) have been uploaded.

Circular Motions

  • None.

Attendance

  • [KKZ] Ariel Carter, Vice-President
  • [FOX] Lorenzo Iannuzzi, Treasurer
  • [DOC] Diarmuid O'Connor, Secretary
  • [KRY] Krys Maher, Fresher Representative
  • [233] Zhenhao (Howard) Jiang, Ordinary Committee Member
  • [NTU] Nick Bannon
  • [ROY] Roy Xu
  • [MCW] Lara Frcej

Apologies

  • [GPO] Gary O'Donovan, President
  • [SEB] Bones Gazey, Ordinary Committee Member
  • [TWA] Freya Andromeda, Ordinary Committee Member

Absences

Start Time

  • 17:39

Committee Reports

President's Report

  • Not here.

Vice President's Report

  • Resume Tech Talk
  • OGM
  • busy and scared from assignment

Secretary's Report

  • OGM
  • Busy week

Treasurer's Report

  • Westpac Main $

  • Westpac Savings $

  • Westpac Card $

  • Guild Account $

  • numbers up soon

  • chat i've been so busy with honours

  • OGMed though

Fresher Rep's Report

  • OGM
  • Resume workshop

OCM Reports

  • [SEB]
    • Not here
  • [TWA]
    • Not here
  • [233]
    • Went to resume talk
    • Went to project night

Action Items from previous meeting

  • [FOX] to email the UWA Data Institute about the sponsorship.
    • Can someone else do this please
    • [KKZ] can do it after semester
  • [GPO] to look into scholarship details.
    • Not here.
  • [GPO] to post the fresher guide on the website.
    • Not here.
  • [FOX] and [GPO] to contact UWAIT to establish an SLA with UCC and UWA.
    • No updates.
    • Want to hold a meeting after exams, haven't booked it yet?
  • [TWA] to look at spam filtering for the mailing lists.
    • Not here
  • [GPO] to organise ethernet rewiring work with [MTL].
    • Not here.
  • [KKZ] to attend the tenancy consult on Tuesday 7th October (Week 11) @ 12pm - 1pm.
    • Hasn't happened yet
  • [FOX] to call ASIC about our situation.
    • Not done.
  • [KKZ] to get in contact with Guild about submitting an EMP with the Guild site broken.
    • [GPO] sorted it out.
  • [GPO] to update the A3 UCC poster.
    • Not here.
  • [KKZ] to announce the Resume/Interview Workshop on Discord.
    • Done.
  • [KKZ] to do the EMP for the PLUG Tech Talk.
    • Done I think (Guild website is dying)

Machine Technical Reports

Clubroom Machines

  • New keyboards!!!!!!!
  • Keychron
    • some TKL, some full

Servers

  • A lot of servers without consoles
    • Can connect to ethernet but can't do anything remotely on their console, turn them on or off
    • Need to fix before summer
    • Probably about 10 mins per server to fix
    • Might need some different length non-blue cables
    • https://gitlab.ucc.asn.au/UCC/tech-todo-list/-/issues/52

Networks

  • Some network glitches
    • Dropping packets now and then
    • Likely a UWA problem
    • Need to analyse
  • Connecting to motsugo is taking longer than usual
    • Double/triple latency
  • Plan to ruthlessly upgrade samson, still ongoing
    • snapshots/backups/rollbacks/failover to salmonella
    • https://gitlab.ucc.asn.au/UCC/tech-todo-list/-/issues/27
  • [ROY], [NTU] updated fail2ban
  • Some AD issues still, need to fix

Clubroom

New Equipment

  • Keyboards

Drinks and Snacks

  • Need to restock snack machine

    • I'm hungy -[KKZ]

  • Cost-co run soon

    • Week 12 (weekday)

General State of the Room

  • [KKZ]: NOW WE HAVE NEW KEYBOARDS I AM GOING TO CHAIN THEM TO THE PCS SO THEY CANT BE MOVED AROUND!!!!!
    • NOW WE CAN HAVE CABLE MANAGEMENT!!!!!!!!!!

External Entities / Club Bureaucracy

Mail

  • Has been checked.
  • Spammers keep subscribing to the mailing lists to send spam.
    • [TWA] is probably going to look into it.
    • Can probably have a look at it at project night
    • Let's not just "fix" one list, let's make the same changes or tests to most/all of them

[KRY] leaves 5:50pm

Guild/SOC

  • No updates.

Tenancy

  • Tenancy meeting next Tuesday (7th October)
    • Will ask [KRY] if they can go, otherwise deferring until later.

Events

Past Events

Rockband Night (with Esports)

  • Was last Friday
  • Fun!!!!
  • Good turnout
    • Had people from UCC, Esports and others
  • We should run again at some point

Resume/Interview Workshop

  • Just happened
  • Next time, [KKZ] wants to advertise more and not forget to send reminder announcement

Cam Hall Quiz Night

  • No updates.
  • Will have finalising meeting next week.

Confirmed Events

Joint Camp

  • No updates.

PLUG Tech Talk

  • Tentatively will be held on Wednesday 8th October (Week 11) @ 6-9pm

    • EZONE North Room 110 is free at this time
    • [KKZ] can show up on the day to host and let people in

  • Room has been booked, but waiting for EMP approval to confirm.

  • Guild website is bad, [KKZ] sent an email to them about it

    • They said we can email events@guild if desperately needed

  • Harry (from PLUG) emailed us requesting we forward on a message to our mailing list.

  • We should draft a Discord annnouncment and add it to the events tab.

    • Advertise as great for CITS2211 Discrete Structures, CITS2002 Systems Programming ?

Tentative/Future Events

Pizza + Canned Beer Event

  • For the holidays, after exams (i.e. after 8th November).
  • Before Camp (5th December)
  • When? need to apply, with notice.
    • Tentative Date Friday 21st Nov 2025?

Club Collaboration

UniLAN

  • No updates.

Communications and Records

  • [KKZ] has claimed the UCC info panel on Google
    • We can edit it if we want now
    • We can add social media links

Social Media

  • [KRY] maintaining well as usual

General Business

  • o7

Action Items

  • [KKZ] to email the UWA Data Institute about the sponsorship (after semester).
  • [GPO] to look into scholarship details.
  • [GPO] to post the fresher guide on the website.
  • [FOX] and [GPO] to contact UWAIT to establish an SLA with UCC and UWA.
  • [TWA] to look at spam filtering for the mailing lists.
  • [GPO] to organise ethernet rewiring work with [MTL].
  • [KKZ] to attend the tenancy consult on Tuesday 7th October (Week 11) @ 12pm - 1pm.
  • [FOX] to call ASIC about our situation.
  • [GPO] to update the A3 UCC poster.

End time

  • 18:06