University Computer Club Committee Meeting Minutes 2025-11-02

Acknowledgement of Country

Next meeting time

  • ???

Declarations of Potential or Perceived Conflicts of Interest

Confirmation of minutes from previous meeting

Circular Motions

Attendance

  • [GPO] Gary O'Donovan, President
  • [KKZ] Ari Carter, Vice-President
  • [DOC] Diarmuid O'Connor, Secretary
  • [FOX] Lorenzo Iannuzzi, Treasurer
  • [SEB] Bones Gazey, Ordinary Committee Member
  • [233] Zhenhao (Howard) Jiang, Ordinary Committee Member

Apologies

Absences

  • [TWA] Freya Andromeda, Ordinary Committee Member
  • [KRY] Krys Maher, Fresher Representative

Start Time

  • 12:22

Committee Reports

President's Report

  • Not here

Vice President's Report

  • had exams
  • have been hit by the ray of bedrotting and eepiness
  • TODO: Get out of bed

Secretary's Report

  • Not here -

Treasurer's Report

  • Westpac Main $
  • Westpac Savings $
  • Westpac Card $
  • Guild Account $
  • Numbers will be up soon
  • Dissertation submitted 🥳
  • Submitted Semester grant for $4.7k
    • We will see how much we get (over 600 surely)
  • Uhh legit nothing else I've been in the mines this month

Fresher Rep's Report

  • Arrived late at 12:45

OCM Reports

  • [SEB]
    • Finally here!!!!!
  • [TWA]
    • Not here
  • [233]
    • existed

ACTION Items from previous meeting

  • [KKZ] to email the UWA Data Institute about the sponsorship (after semester)
    • had exams but will do
  • [GPO] to look into scholarship details
    • Not here

  • [GPO] to post the fresher guide on the website

  • [FOX] and [GPO] to contact UWAIT to establish an SLA with UCC and UWA
    • Not done
  • [TWA] to look at spam filtering for the mailing lists
  • [GPO] to organise ethernet rewiring work with [MTL]
  • [KKZ] to attend the tenancy consult on Tuesday 2025-10-07 (Week 11) @ 12pm -- 1pm
    • [233] attended
  • [FOX] to call ASIC about our situation
    • Not done, will do after exams
  • [GPO] to update the A3 UCC poster
    • Is there a copy of the source in /home/other/committee/docs/posters ?

Machine Technical Reports

Clubroom Machines

  • Could use some wiki documentation help, e.g. change to the "3D Printing" link on https://wiki.ucc.asn.au/FrontPage and make it point to 3DPrinting
    • ...and name the Ender v2 printer from [NIX]? https://www.ucc.gu.uwa.edu.au/infobase/committee/2023/2023-08-09.ucc
  • has been named Point of Sale (PoS)

Servers

  • [ROY] and [NTU] updated samson AD server to Debian "trixie" 13, project night 2025-10-20
    • OpenSSL issues fixed
    • Workarounds on windows 11 don't need to be done anymore (yippee)
    • Should just be entering username and password now, no CA cert needed

Networks

  • Could use some non-wheel wiki documention help on https://gitlab.ucc.asn.au/UCC/tech-todo-list/-/issues/93

Clubroom

New Equipment

  • No new equipment

Drinks and Snacks

  • Coca-Cola Recycling Drive / Planet Ark $2500/$10000 grants

    • https://discord.com/channels/264401248676085760/264411219627212801/1433667894708797460
      1. Visit the Coca-Cola Recycling Drive hub
      2. Share what you're fundraising for
        • Heath Loveday Memorial Server?
      3. Be in with a chance to win!
      • ACTION: [KKZ] to deal with this

  • [GPO] and Conrad went on Food Run on Tuesday last week

General State of the Room

  • Busy bee on Saturday the 22nd of November
    • [FOX] posted announcement

External Entities / Club Bureaucracy

Mail

  • Has been checked

Guild/SOC

  • [GPO] attended last SOCPAC meeting of the year
    • Congrats to elected SOC Committee people
    • Two clubs applied for affiliation (Australian Youth Climate Coalition (AYCC) & Craft Club)

Tenancy

  • [233] Attended tenancy meeting Tue Oct 07

Other Entities

Usergroups

Policy and Regulations

Treasury

  • Sem 2 Grant Submitted
  • [FOX] will be doing a bunch of bookkeeping over the holidays, let them know if you have any outstanding debts with the club.

[DOC] enters 12:41

Events

Past Events

Cam Hall Quiz Night

  • We are owed $156 from Unigames
  • MOTION: [FOX] moves to approve the redistribution of the budget
    • [SEB] seconds
    • Unanimous

PLUG Tech Talk

  • Slides, example generated C code published: https://www.ucc.asn.au/media/tech/2025/HMC_qpc-state-machines_PLUG+UCC_2025-10-08
  • Was good, interesting talk on embedded systems
  • Focused on programming

Confirmed Events

UCC+PLUG: Microbackup Server Workshop by [CMD]

  • Monday 2025-11-10 Project night collaboration with https://www.plug.org.au/
    • As confirmed? (but there's been a gap in Committee meetings over exams) since last tech-talk event, 2025-10-08
    • Microbackup Server Workshop by [CMD]
      • Build-your-own small backup server on a Raspberry Pi
      • Free Pi0W for financial PLUG members, BYO laptop+microUSB cable+microSD card
      • Logistics:
        • [NTU] can keep the room open from event start, 18:00
          • unless/until we might need to overflow/setup in the Loft? but we can make do if we can't?
        • Doors lock at 19:00, call the clubroom phone
          • Toilets lock at 18:00...
          • Could use a sign on the door near the UWA Guild Tavern
        • Official event wind-down from 20:30--21:00
        • ACTION: [NTU] and [CMD] available for trial run on Monday 2025-11-03
        • Some attendees might like to join the Broadway Fair dinner excursion; or we could order pizza for RSVP's at 17:00 for pickup at 17:30 - might be an unnecessary complication, either way
  • Seems good

UniLAN

  • Saturday 2025-11-15T10:00 -- Sunday 2025-11-16T18:00
    • ✨🎉✨ UNILAN S2 2025 - LAN Party ✨🎉✨
    • https://discord.com/channels/264401248676085760/439837775366455296/1430097067832774707
    • WHERE: UWA, Ezone North 1.09-1.11
    • COST: $15
    • 💚 EVENT HOSTS 💚
      • UWA: UCC, UWA Esports, CSSC
      • Curtin: Curtin Games and Esports, ComSSA
      • Murdoch: Murdoch Active Esports
  • Has been announced
  • On in 2 weeks
  • Help out on the day(s): [DOC], [KKZ]

Joint Camp

  • Starts Friday 2025-12-05
  • EMP has been approved
  • Advertising / tickets will be out soon (likely in the next week)

Tentative/Future Events

Pizza + Canned Beer Event

  • Last meeting: /services/http/infobase/committee/2025/2025-10-02.ucc

    Tentative Date: Friday 21st November (during Holidays)

    • Reschedule: Ran out of time to book
      • https://www.uwa.edu.au/about/campus-services/security-and-emergencies/alcohol-on-campus

        • Completed forms must be submitted to the Security Office: At least 21 days in advance for events requiring an occasional license.

        • References the quite short Policy Number:UP09/5 https://www.uwa.edu.au/policy#policy-search_q=alcohol&policy-search_e=0
          • https://www.uwa.edu.au/policy/-/media/project/uwa/uwa/policy-library/policy/sustainability/wellbeing/alcohol-and-other-drugs/alcohol-and-other-drugs-policy.doc
        • [GPO], [ZPH] are RSAs, any others?
    • https://discord.com/channels/264401248676085760/264411219627212801/1395427982675411197
      • Keep it simple: EMP as usual; not as a large event, but as an easy-to-organise version on a weeknight in Cameron Hall
        • Time-restricted, area-restricted, no sales, basic beer/cider served with food
        • Can be ticketed, paid even: enough to cover pizza, supplies, transport, spillage

Club Collaboration

  • See above: PLUG@2025-11-10
  • See above: UniLAN@2025-11-15

Communications and Records

Social Media

  • idk

Website

  • 2025 Committee page broken
    • ACTION: [KKZ] to do

Mailing List

  • Checked

Discord

  • No updates

[GPO] enters 12:50

General Business

  • [SEB] moves to go into a closed section
    • Unanimous

Door application for [233]

  • [233] is appointed to the door group

  • [SEB] moves to go out of a closed section

    • Unanimous

ACTION: [KKZ] to organise the door quiz

Action Items

End time

  • 13:11