University Computer Club Committee Meeting Minutes 2026-02-08

Acknowledgement of Country

Next meeting time

  • TBD

Declarations of Potential or Perceived Conflicts of Interest

Confirmation of minutes from previous meeting

  • Previous minutes have been uploaded.

Circular Motions

  • None

Attendance

  • [GPO] Gary O'Donovan, President
  • [KKZ] Ariel Carter, Vice-President
  • [DOC] Diarmuid O'Connor, Secretary
  • [KRY] Krys Maher, Fresher Representative
  • [SEB] Bones Gazey, Ordinary Committee Member
  • [TWA] Freya Andromeda, Ordinary Committee Member

Apologies

  • [233] Zhenhao (Howard) Jiang, Ordinary Committee Member
  • [FOX] Lorenzo Iannuzzi, Treasurer

Absences

Start Time

  • 16:26

Committee Reports

President's Report

  • Was at uncharity vigil
    • Need to calculate exact number and chase up, but raised about $450 from CS scrim
    • rest of the vigil went well
  • Tech meeting last monday
    • Outlined need to get ceph pool healthy
      • and locking accounts

Vice President's Report

  • Uncharity Vigil
    • Subcom stuff went well
  • Camp subcom
    • Wrapup went well
  • Went to "focused" project night
  • Organised pamphlet holders for O-Day and stalls with [233]
  • Organising Girls Gays and Genders Brunch
  • Poster design

Secretary's Report

  • Project nighted
  • Went to UnCharity
  • Managing AGM nominations thread

Treasurer's Report

  • Westpac Main $

  • Westpac Savings $

  • Westpac Card $

  • Guild Account $

  • Apologies

Fresher Rep's Report

  • Went to uncharity vigil
    • subcom stuff yuh
  • Posters and social media post designs and upkeep

OCM Reports

  • [SEB]
    • Went to uncharity
    • Was at focused project night
  • [TWA]
    • Went to uncharity
    • Went to tech meeting
    • fixed issues on gitlab, and added feature to ucc-wtf
  • [233]
    • I will do O week design stuff trust
    • Acquired pamphlet holders for O-Day and stalls
    • Made some flyers!
    • Wrote an essay on event proposal
    • I forgor

Action Items from previous meeting

  • [KKZ] to email the UWA Data Institute about the sponsorship once the 2026 emails go out
    • [SEB]: max $500 from them, requires prospectus
    • We already have outline from Sheree Pudney, need to let them know what we are exactly buying
    • Make available to data science students and faculty
    • Require to make it known that it is sponsored, example being edit Proxmox UI to include their logo
      • And name machine after director of Data Science - michaelfish
    • Compute node rather than Proxmox node perhaps
      • Could be used with slurm organiser that [MTL] set up?
    • Also need to determine access protocol for non-UCC members
  • [FOX] and [GPO] to make a UWAIT ticket for establishing an SLA with UCC and UWA
    • Some work thanks to [NEF], getting somewhere
      • See discussion in #ucc
  • [TWA] to work on spam filtering for the mailing lists
    • withdrew from task after convo in wheel meeting, see latest tech minutes for more information
  • [GPO] to organise ethernet rewiring work with [MTL]
    • Delayed due to bullshit, and semester approaching.
      • [GPO] will look at after committee term
      • Looks good for Tenancy as we are good tenants who go through the right channels
        • Using university approved contractors and suppliers
    • https://www.acma.gov.au/categories-cabling-registration for reference on why we can't just do it ourselves :(
  • [FOX] to call Commbank about the ASIC situation
    • No updates
  • [233] to organise door quiz website
    • Not done
  • [GPO] from tech meeting: Return/replace failed WD Blue SATA m.2 drive in mora
    • Not done
  • [KKZ] to buy UnCharity prizes
    • Done!

Machine Technical Reports

Clubroom Machines

  • Donation of pc parts, including 5700XT GPU from [CHS]
    • Thank you very much!

Servers

  • Maltair still down
    • Replace with new node and take drives in it for ceph cluster

Networks

  • No updates

Miscellaneous

  • Account locking to happen in next two weeks
    • Kill [GPO] if not done
  • [JCK] has replaced the nozzle on harderlight with 0.8mm nozzle

    ACTION: [GPO] to get new 0.4mm nozzles for the 3D Printer

Clubroom

  • Linux on machines
    • [SEB] will fix (linux only machines ftw)

New Equipment

Drinks and Snacks

  • [TWA]: omg so many snacks yay!

General State of the Room o7

  • it's fine

[DOC] joins 16:50

External Entities / Club Bureaucracy

Mail

  • Not checked

Guild/SOC

  • SOC Meeting last week
    • 3 clubs for affiliation
      • AI Club
        • Json no longer in charge?
          • :(
      • Nuclear(?) Club
      • Asian Students Culture Club?
        • Getting students to understand business culture of Asia
      • None had great presentations, and bad qualification of why they should exist
      • We voted against all three
    • Platinum Tickets
      • $10, for membership and for a ticketed event that charges $5???
      • Way more confusing than Golden Tickets
      • Proposal is we give them $5 dispense credit with it
      • Try to demonstrate what that is to new members?

Tenancy

  • No updates

Other Entities

Westpac

  • No updates

Events

Past Events

UnCharity Vigil

  • Went well
  • Raised about $450 from CS scrim

Confirmed Events

EMS Expo

Tuesday 17th February

  • Event has been cancelled due to University accidentally double-booking the time

O-Day

Friday 20th February

  • Same plan as previous meeting
  • doom eternal on coffinfish???
    • "Don't care, that works" - [KKZ]

Girls, Gays and Genders Brunch

Week 1, Tuesday 24th February @ ~11am (tentative)

ACTION: [KKZ] to call Hackett Cafe before 2.00pm to get GGG Brunch booking done

  • Any help from committee is appreciated
    • [TWA]: lmk what i can do to help :3
  • Poster being made ASAP by Ruaan
    • Handing it out at O-Day
  • Pride Dept. is willing to advertise
    • Will ask Womens Dept.

Semester Welcome

Week 1, Wednesday 25th February @ 3pm

  • Loft is booked
  • Pizza budget is $200

AGM

Week 2, Tuesday 3rd March @ 1pm (common lunch hour)

  • Guild Council Room has been booked
  • Announcement has been sent out
  • Poster being made for update announcement
    • Will be sent during Week 1 so new people see it
  • Nominations remain open

UWA Open Day

Week 4, Sunday 22nd March @ 10am-3pm

  • [KKZ] is following up to ask what's happening

UniLAN

Mid-semester Study Break, Sat-Sun 11-12th April @ Curtin University

  • No updates

Joint Camp

  • Need to approve booking fee for 2026 camp right now ASAP before 12th
    • Deposit is $870, split across the three clubs
      • Will be paid by UniSFA, just needs approval

    MOTION: [GPO] moves to approve the booking deposit fee of $870 across Unigames, UniSFA and UCC

    • [SEB] & [TWA] both second
    • Unanimous in favour

Tentative/Future Events

Pizza + Canned Beer Event

July or further out

Online Games Nights

  • [KKZ] would like to do weekly game nights
    • Market it as meet new people and make friends
      • Meet existing members to make it less confronting to show up in person
      • [KKZ] happy to run some, [233] has said would be interested in helping (hearsay)
        • But would appreciate support from other committee and other members
      • What day do we run it?
        • Avoid clash with Esports on Tuesday
        • Potentially Thursday

Hack Nights

  • Delay discussion

Cybersecurity Workshop / Event for Professional Development Requirements

ACTION: [GPO] to talk to [MTL] about Cuckoo's Egg

  • Aim for mid-semester to cover Defensive Cybersecurity requirements
    • Secure Coding UC is potentially willing to advertise as well

Tech Talks

  • [BIRD] will do a tech talk (no choice in the matter)
  • [KKZ] will also ask [ROY] about a talk (and [CHS])
  • Tombl is also a good candidate for talks
  • Andrew Williams as well
  • 3D Printing Workshop [GPO] (maybe with Makers?)
  • [GPO] will also be doing one with [BIRD] on Intro to being a Sysadmin

ACTION: [KKZ] to talk to people about Tech Talk scheduling

2026 UCC Anniversary

Sometime August-September

  • 19th of September is current Save The Date
    • Also International Talk Like A Pirate Day

UCC Computing Conference

  • Save-the-Date EMP for 5-6 Sept
  • CS Department has shown interest generally, this would be a good contender

Collab event with Makers & URC

  • Tour of all three clubrooms over three weeks, so that members of each club can see what the others have to offer
  • [SEB] has chatted to Makers President about it, and we have contacts in URC as well
  • We all got a bunch of cool junk, we like seeing cool junk
  • After midsem break

Profs and Pints

  • Inspired by UPS
  • CSSE is also interested in an event of similar prestige

Lecture Bashing

  • General approval from the faculty for lecture bashing
    • Still best to ask individual lecturers

ACTION: [KKZ] to contact lecturers for lecture bashing

  • [KRY] has said yes to come along
  • Create calendar of lectures so that we can plan when committee can come.

Networking Event

  • CSSE dept is interested in industry events
  • Sponsorships from companies
  • Good for students
  • Semester 2 so we don't step on CFC's toes

Nerd Sessions(name?)

  • Full proposal: https://discord.com/channels/264401248676085760/264411219627212801/1466372255897616406
  • [233]: Sorry ik I should be here guys :( maybe a meeting where I'm here would be better. Just wanted some advice from committee since I'm new
    • Happy to let Howard run it as it, the proposal is fantastic
    • Committee are happy to provide support by showing up where possible and helping with booking and EMP

Semester 1 Event Planning by Week

Every Week

  • Project Night
  • Online Games Night

Week 1

  • Girls, Gays and Genders Brunch (Tuesday 24th February)
  • Fresher Welcome (Wednesday 25th February @ 3pm)

Week 2

Holiday: Labour Day - Monday 2nd March

  • AGM (Tuesday 3rd March @ 1pm)
  • Social event of some form

Week 3

  • Tech Talk (Intro to Sysadmin)

Week 4

  • Social Event (VR Night?)
  • Study Event/Group

Week 5

  • Tech Talk

Week 6

Holiday: Good Friday - Friday 3rd April

  • Social Event (Laser tag?)

Study Break

Holiday: Easter Monday - Monday 6th April

  • UniLAN (Sat-Sun 11-12th April)

Week 7

  • Likely Charity Vigil

Week 8

  • Tech Talk

Week 9

Holiday: In Lieu Anzac Day - Monday 27th April

  • Tech Talk

Week 10

  • Study Event

Week 11

  • Bad week for events

Week 12

  • Bad week for events

[TWA] leaves 17:53

Communications and Records

Social Media

  • [KRY] has been posting on Instagram again
  • Announced Save The Date for GGG Brunch, AGM, and O-Day

Mailing List

  • Checked

Discord / Matrix

  • Should we add a #parter-announcements channel?
    • Yes!
  • Potentially archive the #subcommittee-minutes channel? it's not used that much and if it's a big event (like the 50th) we can just put it in the minutes channel. most people honestly dont gaf about minutes anyway.
    • Yes!

Door Applications

  • None

General Business

  • [BLU] bought thermal paste and compressed air
    • Both are not in the clubroom?
    • We should just buy an air compressor/fan
  • New standup banner with new theming

Action Items

  • [KKZ] to email the UWA Data Institute about the sponsorship once the 2026 emails go out
  • [FOX] and [GPO] to work on establishing an SLA with UCC and UWA
  • [GPO] to organise ethernet rewiring work with [MTL] (after committee term)
  • [FOX] to call Commbank about the ASIC situation
  • [233] to organise door quiz website
  • [GPO] from tech meeting: Return/replace failed WD Blue SATA m.2 drive in mora
  • [GPO] to get new 0.4mm nozzles for the 3D Printer
  • [KKZ] to call Hackett Cafe before 2.00pm to get GGG Brunch booking done
  • [GPO] to talk to [MTL] about Cuckoo's Egg
  • [KKZ] to talk to people about Tech Talk scheduling
  • [KKZ] to contact lecturers for lecture bashing

End time

  • 18:35