University Computer Club Committee Meeting Minutes 2026-03-02

Acknowledgement of Country

Next meeting time

  • Immediately post-AGM?

Declarations of Potential or Perceived Conflicts of Interest

Confirmation of minutes from previous meeting

  • Previous minutes have been uploaded.

Circular Motions

  • None.

Attendance

  • [GPO] Gary O'Donovan, President
  • [KKZ] Ariel Carter, Vice-President
  • [FOX] Lorenzo Iannuzzi, Treasurer
  • [DOC] Diarmuid O'Connor, Secretary
  • [KRY] Krys Maher, Fresher Representative
  • [SEB] Bones Gazey, Ordinary Committee Member
  • [TWA] Freya Andromeda, Ordinary Committee Member
  • [233] Zhenhao (Howard) Jiang, Ordinary Committee Member
  • [NTU] Nick Bannon

Apologies

Absences

Start Time: 14:24

Committee Reports

President's Report

  • Helped at fresher welcome
  • Fixed a bunch of stuff for logins, vending machine, molmol
    • Everything seems to be working fine again

Vice President's Report

  • Did lecture bashing (a lot)
  • Ran Semester Welcome
  • Went to Focused/Regular Project Night
  • printed a bunch of flyers n shit
  • ODay organising stuff
  • helped with posters making
  • worked on discord clubroom opens bot
  • GGG Brunch

Secretary's Report

  • Project nights and focused project night
  • Managing AGM nominations thread
  • Made a rough new banner design for O-Day
  • Helped with running and pack up of O-Day stall
  • Made poster and announced fresher welcome and week 1 events
  • Updated the 2025 fresher guide for this year
  • Pls put in your reports for the AGM (agenda is pinned in #committee)

Treasurer's Report

  • Westpac Main $

  • Westpac Savings $

  • Westpac Card $

  • Guild Account $

  • Won't be able to attend the AGM

  • Numbers will be in the financial report (almost done)

Fresher Rep's Report

  • Helped at fresher welcome
  • Helped at O-day
  • Helped with posters and advertising on social media for things
  • i also remembered to make the weekly events poster on canva

OCM Reports

  • [SEB]
    • Setup the fresher welcome
    • Ordered Pizzas for fresher welcome
    • Packed down the fresher welcome
    • Responded to UWA Data Institute Email
  • [TWA]
    • Helped at O-Day and Fresher Welcome
    • Attended focused project night
    • Odd things around the place
  • [233]
    • Went to Oday and fresher welcome
    • Authored the hit booklet with [BIRD] 😎

Action Items from previous meeting

  • [KKZ] to email the UWA Data Institute about the sponsorship once the 2026 emails go out
    • Done, finally!!! by [SEB]
      • We should get a response on Tuesday this week
  • [FOX] and [GPO] to work on establishing an SLA with UCC and UWA
    • They never responded back to us
    • Will have to get into contact them about the packet loss issues at some point anyway
  • [GPO] to organise ethernet rewiring work with [MTL] (after committee term)
    • TBC
  • [FOX] to call Commbank about the ASIC situation
    • Called, but they never got back
  • [233] to organise door quiz website
    • no
  • [GPO] from tech meeting: Return/replace failed WD Blue SATA m.2 drive in mora
    • Have taken it out and getting it ready to return
    • mora is back online
  • [GPO] to get new 0.4mm nozzles for the 3D Printer
    • Won't be done on this committee term, but will do after
  • [KKZ] to call Hackett Cafe before 2.00pm to get GGG Brunch booking done
    • We just did a guerrila takeover and sat inside anyway bc they NEVER PICK UP THEY PHONE
  • [GPO] to talk to [MTL] about Cuckoo's Egg
    • Haven't done, but will do tonight if [MTL] is around tonight
  • [KKZ] to talk to people about Tech Talk scheduling
    • Done for rough dates, will give them later in meeting
  • [KKZ] to contact lecturers for lecture bashing
    • Done and dusted

Machine Technical Reports

Clubroom Machines

  • One computer got updated to Windows 11
    • We aren't sure how it happened / who did it
    • Our setups somehow still seems to be working regardless
    • [MLD] has been working on some QoL things for the Windows 11 computer

Servers

  • maltair is dead, long live mareanie
  • molmol had a temporary "bout of forgetfulness"
    • [GPO] fixed and we know how to fix it again if it happens in the future

Networks

  • Suggested motion by [NTU]: Buy a selection of 10GBASE-T and 40Gbps network cards and cables, budget $600
    • - We don't have any spare network cards, particularly ones that connect to our core switch olive
      • All of our servers deserve 10Gbps or more
      • 4x $29.79/$33.99/$34.59 + $9.59 https://www.aliexpress.com/item/1005006133223944.html Mellanox MCX354A-FCCT ConnectX-3 VPI Adapter Card, Dual FDR 56Gb/s or 40/56GbE QSFP Port, PCIe 3.0 x8 8GT/s + 2m MPO-MPO-2M cables?
        • Upgrade for critical storage-providing servers: confirm the exact-correct cables
      • 4x AUD$24.39 https://www.aliexpress.com/item/1005008218105497.html X540-T2
        • Extra-cheap, high compatiblity
      • 6x AUD$45.08 https://www.aliexpress.com/item/1005010360798379.html RTL8127
        • Cheap, low power/heat. Also NBASE-T 802.bz compatible (can be used for desktops and point-to-point connections, adapting to the wiring to negotiate 2.5Gbps or 5Gbps if they cannot manage 10Gbps)
    • Would be helpful for the servers and desktops; might reduce login times as well

    MOTION: [GPO] moves to budget $600 for new network cards and cables

    • [FOX] seconds
    • Unanimous in favour

Miscellaneous

  • Need to order more ink because the printer can't print colour currently
    • Can put in Inkstation order tonight

Clubroom

  • Donation by EutopiaWare (Ewan) of "Rust for Rustaceans" book, by Jon Gjengset
  • [BLU] bought some compressed air and thermal paste for $10 and $9 respectively
    • We will reimburse

    MOTION: [GPO] moves to reimburse [BLU] $19

    • [SEB] seconds
    • Unanimous in favour

Drinks and Snacks

  • Costco and Campbells runs have been done
    • $260 spent for the Campbells run after O-Day

General State of the Room

  • A bit messy after UnCharity, O-Day, and the Fresher Welcome
  • There isn't a Cam Hall Busy Bee anytime soon

External Entities / Club Bureaucracy

Mail

  • Nofin

Guild/SOC

  • SOCPAC meeting was on 24 February
    • [GPO] attended
    • Mostly uneventful
    • O-Day grants have been delayed
    • Two clubs up for affiliation

Tenancy

  • Heard nothing
  • No clubrooms are available for allocation currently
  • We have another Tenancy application at the end of this year :(

Other Entities

  • Suggested motion by [NTU]: That the UCC donates $100 to https://cadence.moe/donate
    • [NTU]: OOYE has been advancing the start-of-art in rich-chat bridging
    • Cadence is the dev for the Discord-Matrix bridge we use
    • [TWA] suggests supporting some other open-source projects that we rely on that don't get much support

    MOTION: [GPO] moves to donate $100 to https://cadence.moe/donate for the development of Out Of Your Element

    • [SEB] seconds
    • Unanimous in favour

Westpac

  • Nothing much new
  • Will need to change over after the AGM

Usergroups

  • 3 door applications
    • To be handled by newmittee

Treasury

  • 5k in profit over the year (yippee!)
  • Financial statement is done and will be publically released at the AGM

Events

Past Events

O-Day

Friday 20th February

  • Was very very good
  • Stall was amazing, ty to everyone who helped organise and run the stall
  • Substantially less signups (~100) than usual (~170)
    • Esports also saw less signups for some reason

Girls, Gays and Genders Brunch

Week 1, Tuesday 24th February @ ~11am (tentative)

  • Went quite well
  • Already reimbursed
  • Weren't many CS or SE students
    • Mostly Esports/gamers
  • Would be helpful to have flyers next time to promote
  • Good amount of people who showed up

Semester Welcome

Week 1, Wednesday 25th February @ 3pm

  • Packed!
  • Much larger amount of people who are sticking around the club than previous years
  • People also stayed at the event longer
  • We should shill the AGM more next time

Confirmed Events

AGM

Week 2, Tuesday 3rd March @ 1pm

  • Tomorrow!

UWA Open Day

Week 4, Sunday 22nd March @ 10am-3pm

  • We said we would attend but we haven't heard back about the panel

Club Carnival

Week 5, Tuesday 24th March

  • Outgoing committee will give support/guidance to newmittee if needed
  • Stall application has been lodged

UniLAN

Mid-semester Study Break, Sat-Sun 11-12th April @ Curtin University

  • Meeting was collectively forgotten by everyone on the subcom :skull:
  • Event is pretty much ready other than advertising

Joint Camp 2026

  • [BGR] is currently in the process of dealing with a deposit issue

Charity Vigil 2026

  • We need reps sorted tomorrow
  • Maybe move to end-of-semester break

Tentative/Future Events

Pizza + Canned Beer Event

July or further out Previous planning details (2025-11-02 minutes)

  • - Planned for mid 2024; and 2025-11-21; easy event we could run a few times per year in the clubroom or Loft
    • Needs a specific date in July; and aim for a long enough notice period to account for 21-day occasional license turnaround
  • [GPO] will help newmittee if there is interest

Online Games Nights

  • Running one this Thursday 5th March at 6pm

Cybersecurity Workshop / Event for Professional Development Requirements

  • [GPO] might reach out to CASSA and Red Room again
    • Cuckoo's Egg is a good alternative as well

Tech Talks

  • Week 3 - [BIRD] Intro to Software Development at UCC
  • Week 5 - Tom (topic TBC)
  • Week 8 - [AJW] (topic TBC)
  • Week 10 - [MTL] Cuckoo's Egg (24th April @ 2pm)
  • Date TBC - [CHS] (topic TBC)
    • Week 9 and 11 are free

2026 UCC Anniversary

Sometime August-September

  • Around 21st September

UCC Computing Conference

Save-the-Date EMP for 5-6 Sept

  • Going to try and call a meeting for it soon
  • Basically a bunch of smaller tech talks together at EZONE
  • Maybe a small ticket cost for food and venue cost

Collab event with Makers & URC

  • TBC

Profs and Pints

  • Not too many responses to the email yet from the CS department

Networking Event

Semester 2

  • Like CFC's networking events

Nerd Sessions (name?)

  • Full Proposal (Discord)
  • A group study session outside of the UCC clubroom (EZONE preferred)
  • Music and vibes and whatever

Hack Nights

  • Similar to a small hackathon

Lecture Bashing

  • Done all that we need to for this semester

Communications and Records

Social Media

  • [KRY] fantastic job on the Instagram
  • Maybe set up auto-post from Instagram to Facebook

Website

  • Updated with some new stuff
  • Fixed issue with old 2015 Unigames committee info

Mailing List

  • Checked

Discord

  • Already discussed adding a #partner-announcements channel

Door Applications

  • Aryaman Bhoosreddy
  • Ewan Halse
  • Jonathan Pham
  • Leave to next committee

General Business

  • Suggested motion by [NTU]: Purchase a dead tree copy of https://www.amazon.com/Just-Fun-Story-Accidental-Revolutionary/dp/0066620732 for the bookshelf
    • - Recently referred to in the context of "just for fun" projects, study/project gatherings and book donation, above
      • I've been keeping an eye out for it in secondhand shops for a while, no luck so far
      • We've previously bought and acquired other books and ebooks, e.g. /services/http/infobase/committee/2024/2024-07-25.ucc - we should add them as a membership benefit in the Fresher Guide?
    • By Linus Torvalds

    MOTION: [GPO] moves to budget $30 for the purchase of "Just for Fun: The Story of an Accidental Revolutionary" for the clubroom

    • Seconded by [SEB]
    • Unanimous in favour
  • UWAIT outreach/UWA networks/Cloudflare handover to new students
    • Our UWA/AARNet uplink is intermittently dropping packets, 20%-50% packet loss over 5 minute periods, various times of the day or night
    • Time to reach out again to the new year's UWA IT group
    • https://gitlab.ucc.asn.au/UCC/tech-todo-list/-/issues/117
    • https://gitlab.ucc.asn.au/UCC/tech-todo-list/-/issues/126
    • https://gitlab.ucc.asn.au/UCC/tech-todo-list/-/issues/130

New equipment we should get

  • Suggested motion by [NTU]: Buy 6-8TB quality secondhand SSD storage to maintain/upgrade VM fleet, budget $1200

    • [NTU]: Slightly cheaper on ebay, or buying from members. 2x 3.84 TB? or 1x 6.4TB? or 1x 7.68TB?

  • [NTU]: Also TODO: $1800 already budgetted for stonefish Storinator activation: /services/http/infobase/committee/2025/2026-01-26.ucc

  • medico is dying, we should replace it despite it being expensive

    • [GPO] will bug newmittee about this

  • Suggested motion by [NTU]: Budget for 2x replacement RFID readers, serial debugging parts: $200 including p&p

    • - 2x SL500 RS-232 from https://www.stronglink-rfid.com/en/rfid-readers/sl500.html USD$27.60 each, unless other sources are better
      • Alternative readers are possible given people to do the integration project
      • Cheap aliexpress/local RS-232 to USB adaptor or two? Small parts for Super-Eric debugger? (already have most of what's needed)
      • https://discord.com/channels/264401248676085760/1350417794528841770/1475849013243678742

    MOTION: [GPO] moves to budget $200 to buy replacement parts and stuff for repairing the vending machine

    • [FOX] seconds
    • Unanimous in favour

  • [FOX]: "So long and thanks for the fish"

Action Items

  • [FOX] and [GPO] to work on establishing an SLA with UCC and UWA
  • [GPO] to organise ethernet rewiring work with [MTL] (after committee term)
  • [???] to organise door quiz website
  • [GPO] to get new 0.4mm nozzles for the 3D Printer (after committee term)
  • [GPO] to talk to [MTL] about Cuckoo's Egg

End time

  • 15:50